Procter & Gamble Hygiene and Health Care Limited

Shareholders are requested to follow guidelines available on below link of our Registrar Transfer Agent- Link Intime India Private Limited’s website

Link Intime India Pvt Ltd

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As per SEBI directives, except in case of transmission or transposition of securities, requests for effecting transfer of securities shall not be processed unless the securities are held in dematerialized form effective April 1, 2019.

The transfer deed(s) lodged prior to deadline,i.e., April 1, 2019, and returned due to deficiency in the documents were allowed to be re-lodged for transfer with MAS Services Limited (Registrar & Transfer Agents), on or before March 31, 2021 (cut-off date) as fixed by SEBI vide circular dated September 7, 2020. No physical transfer lodgement/re-lodgement has been allowed thereafter.

Further, SEBI in continuation of its efforts to enhance ease of dealing in securities market by investors vide its circular dated 25th January, 2022, has mandated the listed entities to issue securities for the following service requests only in dematerialised form viz.,

Issue of duplicate securities certificate; Claim from Unclaimed Suspense Account; Renewal/ Exchange of securities certificate; Endorsement; Transmission; Transposition, etc. For the purpose of the same, after due verification, registrar and transfer agent/issuer companies shall retain share certificates and process the service requests by issuing letter of confirmation, valid for a period of 120 days. As per the process, shareholders are required to submit their demat requests within this validity period, failing which the Company shall credit the securities to a suspense escrow demat account of the Company. The manner and process of making application as per the revised framework and operational guidelines thereto is available on the website of the Company.

All requests for dematerialization of shares are processed and the confirmation is given to the respective depositories i.e. National Securities Depository Limited (NSDL) and Central Depository Services Limited (CDSL) within 15 days from the date of receipt of relevant documents, provided they are complete in all respects.

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To avoid the incident of fraudulent encashment of the warrants, members are requested to intimate the Registrar and Share Transfer Agents of the Company under the signature of the Sole/First joint holder the following information so that the Bank Account Number and Name and Address of the Bank can be printed on the Dividend Warrant, if and when issued, shareholders can get their bank account details updated vide ISR-1 form above.

"If you have lost/misplaced your Dividend warrant and seek to obtain a duplicate dividend warrant, kindly print the below given Indemnity bond on a Rs.100/- stamp paper and send the same to our RTA i.e. Link Intime India Private Limited” or such other procedure as may be advised by the our RTA.

Click here for the form.

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The change in address is effected on receipt of request from the members in Form ISR-1 along with proofs and supporting documents as mentioned. The service request should be signed and submitted to the RTA as per guidelines mentioned in the Form ISR-1.

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Shareholders desirous of making nominations on their shares may send a duly filled and signed Nomination Form, and forward it to the Company’s RTA for incorporating the same in our records.

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Trading in Equity Shares of the Company is permitted only in dematerialisation form w.e.f. April 05, 1999 as per notification issued by the Securities and Exchange Board of India (SEBI).

In view of this, all the shareholders having shares in physical form are advised to get their shares converted into electronic form. The procedure for dematerialisation of shares is as under.

1. Open a demat account in the name(s) of shareholder(s) with any of the Depository Participants (DP).

2. Surrender the original share certificate to the DP together with duly filled & signed Demat Request Form.

3. Confirm with DP the credit of shares to your Demat Account.

All requests for dematerialization of shares are processed and the conformation is given to the respective depositories i.e. National Securities Depository Limited (NSDL) and Central Depository Services Limited (CDSL) within 15 days.

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In case of loss of physical share certificates by the holder, the following documents are required to be executed:

1. FIR/ Acknowledged copy of Police Complaint lodged with the local police station for the loss of the shares.

Please note that all the details of the share certificates such as name of the Company, Folio No., share certificate numbers along with distinctive numbers and name of the registered shareholder should be mentioned in the complaint. It also should be mentioned whether the share certificates were annexed with any transfer deed duly signed or not.

2. An Indemnity Bond executed on Non-Judicial Stamp Paper of Rs.200/- OR Affix Special Adhesive Stamps, and witnessed by one surety duly verified in the presence of First Class Executive Magistrate or a Notary Public.

3. An Affidavit executed on Non-Judicial Stamp Paper of Rs.20/- (Rs. 100/- if the applicant is of Maharashtra) duly verified in the presence of First Class Executive Magistrate or a Notary Public.

4. Signature Attestation of the Shareholder(s), including that of Joint Shareholder(s) is required to be submitted, in Original.

This should be obtained on the Letterhead of the Bank where the shareholder(s) have an account, signed by the Manager; identifying and verifying the signature(s) alongwith the shareholder(s) account details.

5. You will also have to provide us with the proof of identification of yours, copy of any two of the following, duly attested by S.E.M or Notary Public – Ration Card, Election Card, PAN Card, Driving Licence, Passport, Electricity Bill, Telephone Bill, etc.

6. A demand draft for Rs.1000/- payable in favour of ‘Procter & Gamble Hygiene and Health Care Limited’, payable at Mumbai towards proportionate cost of advertisement to be given in the newspaper.

On receipt of the required documents, the duplicate share certificate will be issued to the shareholder(s)/purchaser(s) after giving a public notice in the newspaper, provided nobody objects to the same within the time stipulated in the public notice.

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Under this mechanism, the dividend is electronically credited to the investor's bank accounts and the Company as well as investors are immensely benefited as the process of issue of physical dividend warrants is done away with. This avoids a lot of hassles like loss/fraudulent interception of dividend warrants during postal transit.

The mandate form for opting to receive dividends through NECS may be filled and signed and forwarded to the Company's RTA.

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Mr. Ghanashyam Hegde
Company Secretary & Compliance Officer
IEPF Nodal Officer

Shareholder helpline Nos.: 86575 12368 / 86575 00524
Email ID: investorpghh.im@pg.com

Registered Office Address:
Procter & Gamble Hygiene and Health Care Limited
P&G Plaza, Cardinal Gracias Road,
Chakala, Andheri (East)
Mumbai - 400 099
Ph : +91 22 6958 6000 ; Fax : +91 22 6958 7337

Registrar and Share Transfer Agents
Link Intime India Pvt Ltd

Registered Office Address and Contact details
C 101, 247 Park,
L B S Marg, Vikhroli West,
Mumbai 400 083
Tel No: +91 22 49186000, Fax: +91 22 49186060
Email ID : rnt.helpdesk@linkintime.co.in